Executive Director / CEO Position Description

Miami Valley Golf

The Executive Director / CEO provides strategic and operational leadership for Miami Valley Golf, ensuring excellent service to member facilities, clubs, golfers, tournament participants, and valued partners.

Primary Focus

Operations, Finance, Governance, Service

Core Stakeholders

Clubs, Facilities, Members, Partners

Key Outputs

Events, Education, Planning, Communications

Overview of Responsibilities

High-level

Primary Duties

Oversee day-to-day operations of the association office.
Oversee association finances.
Represent the association at local, regional, and national functions.
Lead, guide, and support the Board of Directors, Standing Committees, and Staff.
Carry out policies and directives of the Board.
Ensure the golf community and partners receive excellent service from staff and volunteers.

Primarily Responsible For

Conducting Events, Championships, USGA Qualifiers, and other events.
Securing host sites for Association and USGA events.
Rules of Golf education at the club and territory level.
Course Rating & Handicap education for committees and member clubs.
Handicapping and tournament management support for clubs and members.
Development / long-range planning.
Communications.

Detailed Primary Duties

Operational + Financial + Governance

Oversee day-to-day operations of association office

Office Organization: Identify and assign responsibilities to staff. Revise titles and job descriptions as needed. Ensure staff understands role requirements. Include staff in periodic review/editing of job descriptions.
Education & Training: Develop and conduct training where necessary. Encourage professional development through continuing education.
Procedures: Ensure appropriate procedures are established and followed. Periodically review for efficiency and effectiveness.
Personnel: Oversee employment advertising, selection, hiring, evaluation, promotion, separation, retirement, etc. Conduct annual evaluation interviews.
Correspondence: Respond to general correspondence or delegate appropriately. Provide copies to the President/Committee chair when needed. Draft responses for the President or others as appropriate.

Oversee Association finances

Budget: Draft and present an annual collective budget to Executive Committee and Board. Monitor income and control expenses to meet/exceed budget.
Accounting: Ensure accounting procedures accurately track income/expenses. Generate financial reports and regularly provide to Board.
Accounts: Monitor banking, investment, assets, inventory, depreciation, and expense accounts. Oversee AP/AR to maintain positive cash flow. Ensure invoicing, delinquency tracking, collections, and prompt bill payment.
Salary Administration: Ensure accurate, timely payroll and appropriate records. Confirm proper withholding/deductions.
Taxes: Ensure payroll, property, sales, city, state, federal, and retirement forms are filed and paid on time.
Audit: Ensure books are reviewed as directed by the Board.
Insurance: Monitor policies for appropriate coverage (liability, property damage/loss).
Reimbursements: Review reimbursement requests for MVGA business expenses.

Represent the Association at meetings and functions

Locally

Represent staff, Board, and Committees among member clubs, allied organizations, and the community.

Regionally / Nationally

Represent the Association at USGA Annual Meeting, IAGA, Golf Industry Show, GHIN User’s meetings, and through service on USGA Committees.

Advise and assist Board of Directors and Standing Committees

Annual Meeting: Schedule/coordinate the Association Annual Meeting with staff and Board assistance.
Board Meetings: With the President, schedule meetings and set agendas. Attend all Board and Executive Committee meetings; present oral and written reports.
Committee Meetings: Serve as ex-officio member of all Committees; attend meetings and provide input and guidance.

Personnel Development

Leadership

Lead, guide, motivate, support, and develop Association staff to deliver excellent service and achieve strategic goals.

Meet individually with staff as needed to advise, coach, assist, and provide feedback.
Hold team meetings periodically to build rapport, trust, and cooperation; review policy changes, Board directives, and upcoming projects/events; delegate responsibilities.
Acknowledge and praise staff frequently for accomplishments; recognize privately and publicly; use creative rewards for strong performance.

Community Service

Service Standards

Ensure customers and valued partners are treated with respect and receive excellent service from staff and volunteers.
Ensure prompt return of phone calls and emails.
Consistently strive to meet customer needs and exceed expectations.
Perform other duties as needed.

Committees & Board Service

Governance + Programs

Rules Committee

Oversee Tournament Staff/Committee administration.
Serve as a Rules Official at Association Championships, USGA Qualifiers/Championships, and other events as needed.
Maintain and improve Rules knowledge through USGA/PGA workshops.
Assist with Rules seminars for member clubs and individuals.

Tournament Committee

Oversee Tournament Operations Manager’s administration.
Assist with staff/volunteer scheduling.
Assist with preparing for and conducting events on site as needed.

Site Location Committee

Assist with securing host sites for Association and USGA events, qualifiers, and championships.

Membership / Public Relations Committee

Oversee committee administration.
Assist with member events as needed.
Assist in determining email communication content.

Nominating Committee

Work with chair to identify potential Board members.
Conduct elections and report results to membership.
Conduct new Board member orientation and assist with ongoing Board training.

Other Boards / Committees

Dayton Golf Hall of Fame
Miami Valley Golf Foundation
Southern Ohio PGA Reach Foundation
Play Golf Ohio
IAGA Committees
Golf Museum of the Miami Valley
USGA Committees and other boards/committees as appropriate